When the weather is warm and the days are longer, it is the perfect time to host an outdoor event. Whether you are planning a concert for a couple hundred people or an intimate wedding in a garden, there are some things you can do to ensure that your outdoor gathering is a success. Making sure that your guests are comfortable and having a good time is crucial. Proper planning will ensure that your event is fun and enjoyable for all of your guests.
Typically, outdoor events and weddings are held when the weather is warm; late spring, summer, and early fall. Depending on where you live, the temperatures can get very warm these times of year. As the host of an outdoor event or wedding, you will want to take some precautions to keep your guests safe and comfortable when the temperatures begin to rise. Listed below are some tips for hosting an enjoyable outdoor gathering.
Choose your venue carefully: Choosing a location for your event is important when it is warm outside. You want to pick a venue that has plenty of room for your activities. Take into consideration where the majority of people will be gathering. If possible, you want to find a location that has some shade so that your guests do not have to stand out in the bright sun all day. Be sure that your guests will not be forced to face the sun during the main attraction. Whether you are hosting a wedding or any other outdoor event,your guests will be much happier if the sun is behind them. Staring into the sun all day can cause individuals to feel disoriented and uncomfortable.
Provide tents or canopies: Even if there are some shaded areas at our venue, you might consider providing portable tents or canopies for your guests to sit or stand under. Many times tables and chairs are placed under these shelters so that individuals can rest, relax, and eat without the sun beating down. These tents are good to have ready in case a rain shower should pop up. Tents or domes are also a good way to protect your volunteers and employees who must spend long periods of time outside.
Offer lots of water and beverages: It is important that you keep your guests well hydrated while they are outside. Provide plenty of water and beverages that will keep them cool and comfortable. Use this opportunity to promote your event or organization with personalized cups and water bottles. This is an affordable way to advertise your business while offering your guests a keepsake or souvenir from your event. These items make fun wedding favors as well.
Use fans: Setting up a few heavy-duty electric fans can provide much needed cool air to your guests. Pretty custom fans make a sweet favor for weddings and parties. These items can be personalized with the couple’s name or date of the special event. Not only will they help your guests stay cool, they make a special favor for your friends and loved ones.
Serve cool treats: Shaved ice, popsicles, ice cream, fruit, and other cold treats will help your guests stay cool when the sun is hot. Children will especially enjoy these sweet, cool treats. Stay away from heavy foods and instead, opt for light fare. Salads, sandwiches, fruit, and chilled seafood will cool your guests’ palette make them feel refreshed.
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